The Englefield Green Village Neighbourhood Forum Steering Committee gives notice, in accordance with the Forums Constitution, of an Annual General Meeting to be held on the 30th June 2020 at 4pm.
In view of the current health restrictions in respect of Covid 19, and our inability to guarantee your safety if you were to attend a meeting in person, we propose to hold this meeting as a virtual meeting, by video on the internet.
A copy of the Agenda, the Chairman’s report, the Treasurer’s and Financial reports and the Secretary’s report are available.
Clause 5(h) of the Constitution allows for a Forum member to appoint the Chair of the meeting to vote on their behalf. In view of the organisational difficulties in respect of large video conferencing with multiple participants, and given the simplicity of the Agenda items, we believe this will be the best and safest way for you to vote and make your voice heard at the AGM, and we encourage you to click on the link below and complete a proxy vote. It is simple to do and you will receive a confirmation it has been received. Your vote will then be recorded in the meeting, which will be attended by the current Steering Committee members, and after which minutes will be issued to you as soon as possible.
You must do this NOT LATER THAN 28TH JUNE.
Alternatively you may request to attend at the video conference, in which case you will have to download a copy of Zoom and then let us know your wishes by e mail to [email protected] NOT LATER THAN 20th JUNE. Whilst not preventing you from doing this, we would strongly encourage you to use the proxy vote form for the reasons given above.
Best wishes, and we hope you are keeping well during these difficult times, and that next year we can have a proper face to face meeting
Mike Kelly,
Chair, Englefield Green Village Forum Steering Committee